Legal disclosures, privacy practices and accessibility statement.
01 Business identity
Aurelius Systems is a boutique digital studio operating from Ontario, Canada, designing and building professional websites, customer-relationship management (CRM) systems and business-process automations for small and mid-sized organizations.
For the purposes of Canadian privacy legislation, Aurelius Systems is the data controller for any personal information collected through this website and through direct communication channels (such as WhatsApp and telephone). Operations are led by the founder, Danilo Leiva.
02 Privacy policy
This policy describes how Aurelius Systems collects, uses, discloses and safeguards personal information, in accordance with the federal Personal Information Protection and Electronic Documents Act (PIPEDA) and applicable provincial regulations in Ontario.
What information we collect
- Information you provide directly — when you contact us through WhatsApp, by telephone, by email or by any other means, we receive the contact details, business information and any content you share with us as part of that conversation.
- Technical information collected automatically — when you visit this website, your browser transmits standard technical information (IP address, user-agent, referrer URL, time of visit). This site uses Cloudflare Web Analytics, a privacy-respecting analytics service that does not set cookies and does not fingerprint or profile individual visitors.
How we use this information
- To respond to your enquiries and provide the services you've requested.
- To prepare written scopes, quotes and proposals at your request.
- To deliver, maintain and support projects we agree to build for you.
- To measure aggregate website performance and improve content quality.
- To comply with legal obligations applicable to us in Canada.
The legal basis for processing your information
Under PIPEDA, we process personal information on the basis of your implied or express consent when you initiate contact with us, and as required to fulfil contractual obligations you've entered into with us. You may withdraw consent at any time, subject to legal or contractual restrictions and reasonable notice. Withdrawing consent may affect our ability to continue providing services.
Disclosure of information
We do not sell, rent or trade personal information. We disclose personal information only when:
- You have explicitly authorized us to do so.
- It is required to deliver a service you've engaged us for (for example, deploying a website to a hosting provider you've chosen).
- It is required by law, court order or legitimate request from a competent Canadian authority.
Cross-border processing
This site is hosted on Cloudflare's global edge network. Your visit may be served, and technical request metadata processed, from servers located outside Canada. Cloudflare publishes its own data-processing terms and global infrastructure documentation; by accessing this site you acknowledge that data processed in transit may be handled outside Canadian jurisdiction.
Retention
We retain personal information only for as long as needed to fulfil the purposes for which it was collected, and to comply with our legal, accounting and reporting obligations. Project-related records are typically retained for seven (7) years following the conclusion of an engagement, in line with Canadian tax-record requirements.
Your rights under PIPEDA
- Access — you may request a copy of the personal information we hold about you.
- Correction — you may request that inaccurate or incomplete information be corrected.
- Withdrawal of consent — you may withdraw your consent to future processing, subject to applicable legal or contractual exceptions.
- Complaint — you may file a complaint with the Office of the Privacy Commissioner of Canada if you believe our practices do not meet PIPEDA's requirements.
Requests under this section can be sent through the channels listed in §10. We will respond within thirty (30) days, as required by PIPEDA.
04 Anti-spam compliance (CASL)
Aurelius Systems complies with Canada's Anti-Spam Legislation (CASL). We do not send unsolicited commercial electronic messages. When you contact us through WhatsApp, telephone or any other means, your message constitutes express consent for us to reply through the same channel about the matter you raised.
If we ever send broader commercial communications, every such message will include clear sender identification and a simple unsubscribe mechanism. To stop receiving any communication from us at any time, write to us at the channels listed in §10.
05 Terms of engagement
Specific contractual terms governing any paid engagement (scope, deliverables, timeline, payment, intellectual property, confidentiality, warranties and termination) are agreed in writing between Aurelius Systems and the client before any work begins, in the form of a signed proposal or master services agreement. The clauses below set general baseline conditions; the signed engagement document prevails where it differs.
Quotes & proposals
Proposals issued by Aurelius Systems describe the scope of work, the deliverables, the timeline and a single quoted number. The quoted number does not move unless the client formally requests an addition or change in scope, which is then quoted separately, in writing, and approved before the additional work is undertaken.
Payment
Unless otherwise agreed, engagements begin with an upfront deposit and the balance becomes due according to milestones defined in the proposal. Invoices are payable within fifteen (15) days of issue.
Changes & cancellation
Either party may propose changes to the scope at any time; changes that affect the timeline or the quoted number must be agreed in writing. If the client decides to terminate an engagement prior to completion, fees for work completed up to the moment of termination remain payable.
06 Intellectual property & ownership
Upon full payment of the quoted amount for an engagement, the client receives ownership of all custom work product produced specifically for the project — including source code, design files, content, configuration and accounts — together with the documentation needed to operate it independently.
The following items remain the property of their respective licensors and are not transferred: third-party software, libraries and frameworks (which remain governed by their respective licences); fonts and stock assets (which remain licensed under their distributor's terms); and any underlying Aurelius Systems methodology, tooling or pre-existing intellectual property not produced specifically for the engagement.
Aurelius Systems reserves the right to reference completed projects in its own portfolio and case-study materials in a non-confidential manner, unless an engagement-specific NDA states otherwise.
07 Limitation of liability
Aurelius Systems delivers services with reasonable professional skill and care, but provides no guarantee of specific business outcomes, search-engine rankings, conversion rates or revenue. Statistical figures cited on this website are industry benchmarks, not promises tied to any specific engagement.
To the maximum extent permitted by applicable Ontario and Canadian law, Aurelius Systems' total aggregate liability arising out of or in connection with any engagement shall not exceed the total fees actually paid by the client for that engagement in the twelve (12) months preceding the event giving rise to the claim. Neither party shall be liable for indirect, incidental, consequential or punitive damages.
This clause does not exclude liability for matters that cannot lawfully be excluded under Canadian or Ontario law, including liability for fraud or wilful misconduct.
08 Accessibility statement
Aurelius Systems is committed to providing a website that is accessible to the widest possible audience, in accordance with the Accessibility for Ontarians with Disabilities Act, 2005 (AODA) and the Web Content Accessibility Guidelines (WCAG) 2.0 at Level AA.
Conformance status
This website has been designed and tested to meet WCAG 2.0 Level AA, which is the standard currently incorporated by reference under the AODA's Integrated Accessibility Standards Regulation (Ontario Regulation 191/11).
Measures we take
- Colour contrast meets or exceeds the WCAG 2.0 AA threshold (4.5:1 for body text; 3:1 for large text and meaningful UI elements).
- The site is fully navigable by keyboard. Focus indicators are visible throughout.
- Animations and decorative motion respect the user's
prefers-reduced-motionpreference; continuously moving content (such as the technology marquee) can be paused at any time. - Semantic HTML, descriptive alternative text, and ARIA labels are used so that screen-reader users receive equivalent information.
- Dynamic announcements (interactive demos, calculator outputs) are exposed through
aria-liveregions.
Feedback & alternative formats
If you encounter any accessibility barrier on this site, or if you require information from this site in an alternative format, please contact us through the channels listed in §10. We will respond and provide an accessible alternative within a reasonable period.
09 Changes to this document
We may update this document from time to time to reflect changes to our practices, our services or applicable law. The "Last updated" date at the top of the page indicates when the most recent revision was published. Material changes affecting your rights will be highlighted on this page; we encourage you to check this page periodically.
10 How to contact us
For any privacy request, accessibility request, contractual question or general inquiry concerning this legal page, please contact:
- Aurelius Systems — Ontario, Canada
- WhatsApp: +1 (289) 684-5248
- Telephone: +1 (289) 684-5248